Policy and Procedures
There are certain rules that govern how Haslemere Town Council operates. Below is a list of Haslemere Town Council’s policies and procedures.
Broadcasting & Social Media
The right to record, film and to broadcast meetings of the Council, Committees and Sub Committees was established following the Local Government Audit and Accountability Act 2014. The policy for broadcasting or using social media set out the rules governing this right.
CCTV policy and application for CCTV data access
Please see here for the CCTV policy and here for the application for CCTV data access.
Clerk’s Delegation Schedule
The Town Clerk is delegated to act on behalf of the Council in the following instances Clerk’s Delegation Schedule
Complaints Procedure
If you have a complaint about the work of the Council, a member of staff or a councillor please follow the process set out in our Complaints Procedure.
Council Strategy
Council ratified its strategy in January 2020. The Strategy document can be viewed here.
Document Retention Policy
Click here to view our Document Retention Policy.
Emergency Plan adopted March 2021
Click here to view Haslemere Town Council’s Emergency Plan, Appendix 1 and Appendix 2.
Equal Opportunities Policy 2019
Click here to view Haslemere Town Council’s Equal Opportunities policy.
Freedom of Information
The Council’s Freedom of Information Policy and Publication Scheme can be found here
The Council’s Freedom of Information Procedure can be found here
The Model Publication Scheme can be found here
General Data Protection Regulation (GDPR)
Click links below to see relevant policies:
Staff and Councillor Privacy Policy
Good Councillors Guide 2018
Click here to access the guide
Mayor Making
The process for the election of the Mayor at each annual meeting of Council and be found here
Members Code of Conduct
All councillors have agreed to observe the Members’ Code of Conduct which sets out the rules governing the behaviour of councillors.
Memorial Bench policy
Haslemere Town Council has introduced a policy at the request of residents. The policy can be found here with Appendix 1.
Pensions Discretions
The Council is obliged to publish a discretions policy in relation to staff pensions. Click here to see the policy adopted in July 2019.
Public Speaking at Meetings
All members of the public are welcome to attend any Full Council or Committee meeting at which they are entitled to make a public representation.
If you would like to speak at a meeting you can view Haslemere Town Council’s Guidance for Public speaking at meetings which set out the procedure for doing so.
SLA response times
The Town Council will endeavour to respond to request from members of the public as per the following document SLA Communications response times.
Standing Orders
Haslemere Town Council is governed by a set of rules and laws called Standing Orders. These set out the way in which Haslemere Town Council should conduct its business, and include rules ranging from how meetings are conducted to how the Council should respond to the Press. View Standing Orders
Transparency Code
The Local Government Transparency Code 2014 was introduced to meet the Government’s desire to place more power into citizens’ hands to increase democratic accountability and make it easier for local people to contribute to the local decision-making process and help shape public services. The Government believes that transparency is the foundation of local accountability and the key that gives people the tools and information they need to enable them to play a bigger role in society.
Haslemere Town Council’s Transparency Code identifies what Haslemere Town Council is required to publish where relevant.
For PC users you can save the document by right-clicking the document title then select save as.
For Mac users, you can save the document by pressing control and then clicking the document title and selecting save link as.